WhatsApp for schools & coaching
Answer tonight’s enquiry.
Fill tomorrow’s batch.
Students and parents ask at 11 PM. AiOneChat answers from your own prospectus, sends the brochure, notes the demo class for your counsellor, and follows up on its own - from your institute’s own WhatsApp number.
Eight notes worth highlighting.
Courses, eligibility, fees, batch timings and documents needed - answered from your own prospectus, day or night, in the parent's language.
- grounded AI · languagesA welcome reply the moment an enquiry lands - on WhatsApp, or from the enquiry form on your WordPress site.
- welcome rules · WordPress formsEvery enquiry saved as a lead with a stage and a score; the follow-up template goes out on its own on the date you set.
- lead stages · auto-send follow-upsThe AI sends the right brochure, prospectus or fee structure PDF the moment a student asks for it.
- documents the AI can sendTimetable changes, exam dates and results to the right batch by tag, with delivered and read counts.
- segmented broadcastsThe fee-due reminder on its date - and when a parent replies, a payment link from your own Razorpay account.
- follow-ups · payment linksCounsellors, the front office and accounts on one number, with roles, permissions and an audit trail.
- shared inbox · rolesDelivered, read and failed for every notice - and how many chats the AI handled versus your team.
- reportingEight notices, now on WhatsApp.
With AiOneChat, educational institutions can automate admissions, engage students instantly, send class and exam notifications, provide 24/7 support, and increase enrolments - through WhatsApp automation and AI-powered conversations.
Six questions. Check the answer key.
Questions institutes ask us
Admissions, AI answers, fees, demo classes, forms, documents and cost.
To answer admission enquiries at any hour from their own prospectus, send the brochure, note demo-class requests for counsellors, and send fee reminders and batch updates to the right students and parents.
Yes. Connect the number already on your WhatsApp Business app by scanning a QR code, or a new number that isn't on WhatsApp yet - either way it is your own number, not ours.
It answers from what you give it - your prospectus, website and fee structure - and hands the chat to a counsellor on the words you choose. Set result guarantees and rank promises as forbidden topics, so it never makes them.
For announcements, yes - parents cannot see each other's numbers, you get delivered and read counts, and a reply comes to your team rather than to the whole group.
Yes. Put a follow-up on the parent's contact with your fee template and a date, and it is sent automatically; for a whole batch, tag the contacts and schedule a broadcast. When a parent replies, the AI can send a payment link from your own Razorpay account - the money goes straight to you.
It notes the slot the student picks on their contact and your counsellor confirms it - AiOneChat does not connect to a class calendar. A follow-up can then remind the student the day before.
Yes, on WordPress: a Contact Form 7 or WPForms submission sends an instant WhatsApp reply to the student, and you can add a WhatsApp chat widget to the site.
Yes - documents can be sent in the conversation, and the AI can send the right one from your uploaded library when a parent asks.
No. Messages arrive from your verified business number with your name shown, whether or not they have saved it.
Meta's rate, with no markup from us. Replies inside the 24-hour service window are free, fee reminders and class notices are utility templates, and admission offers are charged at the marketing rate.
How do schools and coaching institutes use WhatsApp Business API?
To answer admission enquiries at any hour from their own prospectus, send the brochure, note demo-class requests for counsellors, and send fee reminders and batch updates to the right students and parents.
Your next batch starts on WhatsApp.
Connect your institute’s number, upload your prospectus and fee structure, and get two templates approved - tonight’s enquiries and tomorrow’s reminders run from there.